Evangelical Housing Association

Data Privacy Notice

1. Your Personal Data – What is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the date administrator’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

2. Who Are We?
Candida Morris is the data administrator on behalf of the Evangelical Housing Association (contact details below). This means she decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
Candida Morris complies with her obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:
To contact you for the purposes of communicating with you about the tenancy of your rented accommodation.

4. What is the legal basis for processing your personal data?
We process your personal information so that we can comply with the Landlord’s responsibilities for the upkeep and eventual sale of your rented accommodation.
Processing is necessary for carrying out obligations under our legal and regulatory requirements.
There is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent.

6. How long do we keep your personal data?
Until such time as your tenancy ceases, then as long as the document retention regulations require.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of your personal data which EHA holds about you;
The right to request that the EHA correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for EHA to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data administrator provide the data subject with his/her personal data and where possible, to transmit that data directly to another data administrator, (known as the right to data portability), (where applicable). [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data administrator processes the data by automated means];
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics];
The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact details
To exercise all relevant rights, queries or complaints please in the first instance contact Candida Morris, 5 Morville Road, Shrewsbury SY1 3ER. Email: billfrog@brougtech.net.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
NOTE: This is intended to provide an overview of GDPR and is not a definitive statement of the law. For a definitive guide, check out the Information Commissioners Office website [https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/]

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Regulated by the Financial Services Authority under the Industrial and Provident Societies Act 1965, registration number 21575R. Registered office address: 39 The Point, Market Harborough LE16 7QU